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Simplified Event Creation and Event Data Import
This release introduces a simpler event creation flow and a new way to reuse data from previous events.
Event creation now focuses on the essential information needed to set up an event, including its name, dates, times, timezone, and location.
Advanced settings—such as RSVP form branding, pass distribution, and pass customization—can be configured later, when they become relevant to your planning.
When creating a new event, you will now find a new Import panel that lets you import data from previous events.
You can create a new event based on an existing one by choosing which data to bring over, including the attendee list, seating plan and seat assignments, invitation statuses, event notes, relationships and plus ones, groups and special passes, and QR codes.
Multiple RSVP Forms per Event
You can now associate multiple RSVP Forms with the same Event.
Forms are configured at Event level. When creating an email campaign with the RSVP component, you can choose which form the RSVP link in the email should point to.
This allows each campaign to direct invitees to the form that best fits its specific information-gathering needs.
Contact Area Management, RSVP Flow Control, Realtime Contact Data, and Fast Check-In Option
This update introduces improvements across the platform, giving teams more control over contact management, full visibility on guest flows, and more flexibility during on-site check-in.
Admins can now create and manage Contact Areas / Categories independently within the platform. This provides more flexibility in structuring your contact database and organizing key contacts across events and communications.
Contact data is now updated in real time across all parts of the platform. Any change made in the CRM is immediately reflected everywhere — ensuring everyone works with the same, up-to-date information at all times.
All texts across the RSVP and Open Registration flows are now fully customizable. You can also access direct preview links for each page in the flow. This gives you complete control over the guest experience and allows you to review every step before going live.
You can now preview and customize the email sent to attendees when passes are automatically distributed upon confirmation. This allows you to align communication with your event tone and provide clear instructions to your guests.
A new Fast Check-In option is now available in the Magnetiq iOS app settings. When enabled, staff can check in attendees directly from the list with a single tap, without opening the attendee detail.
The attendee detail flow remains the default option, ensuring a safer and more controlled check-in process for teams who prefer it.
Check-In Data in Excel Export
In the Magnetiq web application, Excel exports now include additional check-in tracking data.
You can now find a timestamp of the latest check-in for each attendee, along with a “Checked-in by” column showing the last user who performed the check-in.
These additions provide better visibility on on-site operations and allow for more accurate post-event analysis and reporting.
Improved Export Lists with Seating Sector (Table) Ordering
Exported attendee lists can now be ordered by Seating Sector (Tables). This option applies to events that include a seating plan, and is available for both Excel exports and Visual List templates.
When exporting a Visual List, the document will automatically break pages by sector, making it easier for staff to manage guests sector by sector. For dinner events, sectors typically correspond to tables, allowing hosting teams, catering staff, or guest managers to work with clearly organized lists.
The same ordering option is also available for Excel exports, helping you structure your data consistently with the event’s seating plan.